This process will show you how to fix a student who has had their enrollment duplicated in PowerSchool, creating two different PowerSchool ID's for one student.

Note: Please keep in mind we need to keep the original (Oldest) PowerSchool student ID that has their State Student Identification (SSID) number attached, along with all previous school year data.

1. Select the duplicated student number (the newest/largest number)
2. If necessary, take screen shots or print out all pages with data.  You will use this information to update the data on their other PowerSchool ID.  (Ex: Schedule, Attendance, Incidents, Immunizations, Transcript grades, etc.)
3. From the left side menu, select School Enrollment > Transfer Out of School

1. Complete the following fields:
   1. Comment: Duplicated student, do not use-your initials)
   2. Exit date:  This date should be same as the entry date
   3. Exit code: N470
   4. If an orange box appears near the bottom of the page, please make sure to read it.  You will need to make sure you have a print screen, or make note of, the students attendance so that it can be added to their correct PS ID.  You may check mark the box to delete the attendance AFTER you have made note of it.
   5. Submit

1. Once the student is transferred out, select School Enrollment > Enrollment History
2. Under Current Year Enrollment, click on the students Entry Date

1. Scroll to the California State Information section and change the drop down to YES for Exclude this enrollment from state reporting and exclude this enrollment from CA ADA reporting

1. From the left side menu, select Courses and Programs > Current Year Enrollments and verify that all classes have been dropped

1. From the left side menu, select Student Profile > Student Registration page and make the following changes:
   1. Students Legal Last Name: DO NOT USE
   2. Legal First Name: DUPLICATE
   3. Legal Middle Name: Please delete if there is one
   4. Suffix: Does Not Apply
   5. Gender: This can stay
   6. Home Phone Number: Please delete if there is one
   7. Birth Date: Please delete if there is one
   8. Highest Parent Education Level: Please Select
   9. Delete any information that in the following fields: Home address, Mailing address, Parent/Guardian #1, Parent/Guardian #2, Parent Guardian #3.  Please delete all emergency contacts
   10. Ethnicity: Mark Ethnicity Missing and Race Missing
   11. Birthplace: Remove city. State and country can remain
   12. Remove any/all other identifying data