We need to report ANY Incident that is a violation of Ed Code or any Incident that results in use of Physical Restraint or Seclusion (even without a violation of Ed Code).

Each Incident should have at least one corresponding Result (Action).  There should be an Action Record for each student who was restrained or secluded, or committed a violation of Ed Code.  

We are required to report all violations of Ed Code regardless of result (action).  All violations of Ed Code are required to have an Incident, Action and Offense.  

There are multiple ways to get to the Incident Management entry screen. 

1. From the “HOME” page > People > Students > All Incidents > Create Incident > select the BLUE Create Detailed Incident/Create Quick Incident  

2. From the “HOME” page, select Student > Behavior > Incidents > Incidents (this does not attach the Incident you are creating to the student you selected) > Select BLUE Create Detailed Incident or Create Quick Incident  

• Incident Entry is for the violation(s) of Ed Code or use of Physical Restraint or Seclusion.  The fields to be filled out include the following:

• Incident Type – Either CA State Reporting or Local Use Only
• Incident Date – Date the incident occurred
• Time – Approximate time incident occurred
• Title – Brief description of Incident (i.e. Physical Injury caused, Defiance, Restraint, Plagiarized) This is a quick reference that shows on reports and makes it easy for others to see types of Incidents each student has had in the past.
• Description – This is an in-depth description of the Incident. It is best to include what happened and what the outcome was.  Student ID numbers should ONLY be used for All students involved in place of names or initials.  
• Location – Where the incident occurred.
• Prepared by – The person that is entering the Incident
• Participants – Student(s) involved in the incident. Include Reporters, Victims, Offenders and Witnesses. Participant Attributes are added here by clicking on the green "+".

• Incident Elements – This is where you add an Action, Object, Behavior, and Attribute (once created drag and and drop to corresponding Participant).

• Behavior REQUIRED FOR ED CODE VIOLATIONS
• Action REQUIRED FOR ALL INCIDENTS

                        Note: 

                            Actual Duration days (highlighted in Blue) is ONLY entered if it is a Suspension. 

                            Action Authority Code (highlighted in Yellow) Should ALWAYS be set as (10).

                            Instructional Support Indicator (highlighted in Pink) should ALWAYS be set to (N) for             
                           SPED Student only.

                            Removal to Interim Alternative Setting (highlighted in Pink) should ALWAYS be set to (3)     
                           for SPED Student only. All other students leave blank.

• Change Reason – description of any changes made after initial submitting of the Incident
• Attendance Related Actions – automatically fills in

• Participants are added using these steps:
  • Click on the GREEN plus sign to the right of the “Participants”
  • Type the Student’s Last Name
  • Select Type (student, staff, other)
  • Select the box for Active to include Enrolled students or uncheck the box for Active to include students no longer enrolled at your school.
  • Context will default to your site, but can be changed to add a student/staff from another site.
  • Select the BLUE Search button
  • Find the person you were searching for (common names could result in multiple pages) and select the name by clicking on their name ( it will highlight the line BLUE)
  • Select the BLUE “Add” button
  • Add Participant Attributes box will come up. Click the GREEN plus sign the click on the drop down box to select the type of attribute.  i.e. Motivation is selected then another drop down box will appear and you can select the type i.e. obtain peer attention, avoid tasks/activities.  Select Role(s) by clicking on the arrow button next to “Reporter” this will allow you to select the role the student/staff you selected will be assigned and click on the BLUE Add Participant Attribute Button.  There must be an offender for all Incidents.  If no offender is entered, the Incident will not be associated with the student. 
• Incident Elements are added using these steps:
  • Click on the GREEN plus sign to the right of the “Incident Elements” located to the right of “Participants”
  • Click on the Element you are adding to the Incident. 
• The following are the steps for each type of Element.
  • Add Action 
  • 1. Select Add Action. 
  • 2. Click the drop down box for Action Code. 
  • 3. Select the Action (Result) of the Incident.  All Actions that begin with a number are used for “State Reported” Incidents.  All Actions that begin with “LU…” (Local Use) are to be used with Local Use Only Incidents. 
  • 4. Enter the Begin Date and End Date in the Action Date Range. 
  • 5. Enter Action Taken Detail (i.e. OSS for 5 day, Detention 3 days, Warning). 
  • 6. Enter Actual Resolution Date. 
  • 7. Click on the drop box for Duration Code and select School Days. 
  • 8. Assigned Duration is the amount of school days assigned to the Action (i.e. OSS 3 days). 
  • 9. Actual Duration is the amount of school days served of the Assigned Duration (most of the time the Assigned and Actual are the same.). 
  • 10. Duration Notes, Action change Reason and Action Change Code DO NOT need to be filled in. 
  • 11. Click on the Action Authority Code drop down box and select (10) School or District Personnel for all Incidents. 
  • 12. IEP STUDENTS ONLY should have the Instruction Support Indicator selected to YES 
  • 13 IEP STUDENTS ONLY should have the Removal to Interim Alternative Setting selected to (3) No Removal for all Incidents. 
  • 14. IEP STUDENTS ONLY Click on the drop down box for Discipline Status (CASEMIS). Select the appropriate code out of the following: (10) Stayed in school w/o SPED Instruct Support; (11) Stayed in school w/SPED instruct support; (20) Sent home, w/o instruct support; or (21) Sent home, w/instruct support. These are the only choices we use.
  • Select the BLUE Add Action
  • Hover over the RED Star until you see a white cross with arrows, left click and hold down to drag the RED Star to the Offenders Name then release.  (An Action should be done for all Actions that were taken, there can be multiple actions)
  • Add Object
  • 1. Select Object Code drop down box and select Weapon
  • 2. Select the drop down box on the new box that appears and select the type of weapon
  • 3. Type in a description of the weapon.
  • 4. Type the Quantity of weapons
  • Select the BLUE Add Object
  • Hover over the BLUE Box until you see a white cross with arrows, left click and hold down to drag the BLUE Box to the Offender’s Name then release.  (A weapon should be added for all Incidents that included a weapon or dangerous object)
  • Add Behavior
  • 1. Select the drop down box next to Behavior Code
  • 2. Select the Behavior (Numbers only are for STATE REPORTED and LU… are for Local Use Only)
  • Select the box next to Primary Behavior if the selected behavior code is the Primary Behavior. (Only one behavior can be selected as Primary for each Incident. i.e. Two student were fighting one student used brass knuckles.  The Primary Behavior is the fight since both students were involved, and only one student will have the additional behavior of the weapon)
  • Select the BLUE Add Behavior
  • Hover over the Hand next to Behavior until you see a white cross with arrows, left click and hold down to drag the Hand to the Offender’s Name then release.  
• Click on the BLUE Submit Incident

Scenario: (Student ID number should be used to identify a student)

• Student 559679 attacks Student 559395 and fight ensues, Student 559679 causes serious physical injury to Student 559395.
• Campus staff physically restrains Student 559679 to separate them.
• Police are called and student 559679 is arrested.
• Student 559679 is suspended for code 501 – Caused/Attempted/Threatened Physical Injury and suspended for 5 days and recommended for expulsion.
• Board meets 17 days later and expels the student.
• Student enrolls in another school one day after being expelled
• Which incident results would be reported for Student A?
• What would the duration be of each?

Incident results for Student A

• Restraint Duration = Blank
• Arrest Duration = Blank
• Suspension Duration = 5 days
• Expulsion Duration = will be filled out by District Personnel