Updated 5/1/26 - ae
The End-of-Year process is where the ACTIVE students will be ‘rolled’ to their Next School & Next Grade, therefore, it is very important that the information directing PowerSchool what to do with student’s data be correct. These items must be completed prior to SIS Team running the End-of-Year Process.
Helpful information:
Use the link below to input a student's birthday and check their grade level for the 26-27 school year!
https://www.vusd.org/departments/student-services/family-and-community-resource-center/enrollment/enrollment-2026-2027
Start now - due June 5th
___ Retained Students
Start Page > Select Student > Courses and Programs > Scheduling Settings
Change their Next Year Grade to their current grade level & Next School Indicator to your school on the Scheduling Setup page. (This step will prevent seniors from being automatically graduated.)
___ Active Students transferring to another VUSD school
Start Page > Select Student > Courses and Programs > Scheduling Settings
Leave the student ACTIVE, change the Next School and Next Grade on the Scheduling Setup page. Make sure you notify the other school via email / via phone so that they are aware.
NOTE: If the student is Pre-Registered or Transferred Out (inactive), then the student will NOT be ‘rolled’ to the Next School. You will have to transfer these students.
Pre-Registered: Select Student > Student Profile > VUSD Links > Functions > Transfer Pre-Reg Student to Another School
Transferred Out: Select Student > School Enrollment > Transfer to Another School
___ Run Next Year Schedule Warnings
Start Page > Data and Reporting > Reports > VUSD Reports > Next Year Schedule Warnings
Look at the warning for each student listed and determine if the data is correct. If not, change the appropriate item, then rerun the report until every warning listed is for correct data. This will show students marked to be: Retained, Demoted, Moved to another school, Skipping a grade Level, Invalid grade levels for Next School, Pre-Reg students with invalid next grade, etc.
NOTES:
- You can sort on any column by clicking on the column title.
- This report only looks at ACTIVE students, NOT Pre-Registered or Transferred Out students.
- You can right click on the blue student #, select Open link in new tab to go directly to that Student’s Scheduling Setup page to make a change.
___ Verify & update currently ACTIVE PreK student’s Next Year Grade. (Changes will affect projected counts)
___ Verify & update Pre-registered Kindergarten students to make sure that their birth date falls within the correct time period. (Changes will affect projected counts)
PreRegistered K: /Enroll_Status=-1; Grade_Level=0; DOB<9/1/2021
Next Year Grade should be 0 (K)
Do week after school is out:
____ Students who will NOT be attending VUSD next year
Start Page > Select Student > School Enrollment > Transfer Out Of School
Transfer Out all students who have already notified you they will NOT be attending VUSD next year as of the day after their last day of school. It is important that you use the appropriate Exit Code for CALPADS. Enter where the student is moving to (school / town / state / country) in the Transfer Comment box.
___ Transfer Out the students that you marked as “Not returning to VUSD” in their Next School
Indicator.
Start Page > Select Student > Functions > Mass Transfer Out of School
Use this search to find these students: Next_School=999998
Summary Timeline:
Start now: Schools change Next Year Grade and Next School for current seniors that will be returning next school year or attending summer school to graduate, TK students, students who will be retained, and students transferring to another VUSD school.
Friday: 6/5 - Last day of school year
Wednesday: 6/10 - After grades have been posted to PowerSchool, SIS Team will notify all
schools that they can now transfer out Drop Outs, Foreign Exchange students & students
that will not be returning to VUSD next year.
6/10 - Sites email the SIS Team when they have completed entire End-of-Year School
Checklist. Due by 4:00pm
If you need assistance with any part of the above steps, please feel free to contact SIS team at 559-931-8086 or create a ticket. We are here to help! 🙂
